Worth Reading – Why Enabling File Attachments in Teams Chats with External Users Matters
I know many of you who work in regulated industries or deal with security risks may not want to hear this, but it makes sense to allow users to share files back and forth in Teams chat with external parties.
It’s not that there aren’t risks, but it’s less risky than having an uneducated user attempt to set up sharing using OneDrive. With the Teams chat interface, the permissions get set in the safest way possible, automatically.
And, when the external user is done sharing the file, there aren’t 15 copies of it sitting in your Exchange environment.
There are many other ways users can share documents that pose more risk.
Let’s be honest, if you don’t let users share files directly in Teams with external contacts, they’ll find a way. And it won’t be pretty. You’ll see files flying around on random cloud drives, personal emails, or even WhatsApp. That’s a security nightmare.
When you enable file attachments in teams chats with external users, you keep everything inside the Microsoft 365 ecosystem. Files are stored in OneDrive, permissions are managed, and you can audit who shared what and when. No more “God knows where” links or files that disappear into the wild. It’s just safer, easier, and makes life simpler for users and admins.
