The key was, if you had originally set it for both, and hadn’t gone back and changed it, the policy was still being enforced on both. It would, however, require you to split it across two different policies if you made a change to that policy but if you hadn’t, you were fine.
That’s about to change:
OneDrive retention presents several challenges due to the variety of items that reside there by default. Share a file in a Teams chat and collaborate on it? It’s in OneDrive. Upload a file for Copilot to summarize, which will be copied to OneDrive. Meeting recordings and notes? OneDrive. Items from your local desktop and documents folders? Likely synced to OneDrive.
Use OneNote to store notes that you want to keep as a historical record? Yeah, OneDrive.
How do you establish a single policy to cover the retention of all these different scenarios?
Most are just trying to get through the overwhelming amount of work they need to do. Learning a new tool isn’t on their radar unless it can help them get that work done right this very moment. Meanwhile, we’ve got a bunch of IT leaders spending a ton of time learning these tools or testing the compliance issues involved in using them, which we should do. How much is enough, though? How much time do we dedicate to tools that are going to be used by less than 10% of the workforce?
The roadmap item still shows the rollout of hold reports scheduled for November, but imagine my surprise on Friday when I saw a new “Dashboard” section in the left-hand menu, which included a link to Hold Reports:
It’s a real issue, and Copilot is great for living inside the tenant, being the safer option, and giving you some control, but most of that benefit goes away if there is SharePoint sprawl, oversharing, a lack of proper governance and retention policies, or plain neglect.
In fact, Copilot will shine a light on that before you can even get approval for your first label to be published.
You might not be ready for Copilot, or any enterprise AI tool, if your environment lacks proper governance. Sorry.
There is more detail in the announcement above, but the bottom line is this. You can get Defender and a range of e5 Purview tools for an additional $15 USD per month per user. With Business Premium costing $22 per month per user when paid annually, that’s a significant savings over a full E5 license if you have fewer than 300 users.
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